Tag Archives: Microsoft Word

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Tech Tip – Putting A List In Alphabetical Order By Surname In Microsoft Word

If you’re using Microsoft Word and you need to put a list in alphabetical order based on the second word in each list entry, e.g. by surname in a list of names, here’s how:

– Highlight the text list.

– Click on the A-Z button in the top menu (Home > Sort), and ‘Options’ (bottom left list).

– Select ‘Other,’ delete and any characters in there, press the spacebar (moving the cursor one space to the right), and click on ‘OK.’

– In the dropdown ‘Sort by’ menu, select ‘Word2’, and click on ‘OK’.

– The list will now be re-arranged into alphabetical order for the second word / surname.

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Tech Tip – Add Or Remove Comments In Word

Using comments in Microsoft Word is a good way to leave feedback and reply to feedback in documents that you and your team are working on. Here’s how:

– To add a comment, click the ‘Review’ tab (top of the screen).

– Highlight a word in the document or place your cursor on the screen and click ‘New Comment’. This opens a comment box (on the right) which has a line leading to the specific comment.

– Other ways to add comments are to highlight text or right-click on the text and select ‘New Comment’ from the context menu that appears, or to select a word or place your cursor, go to ‘Insert’ at the top of the screen, and choose ‘Comment’.

– To reply to an existing comment, click the speech bubble at the top-right corner, and write the reply in the text field that opens. Alternatively, right-click on an existing comment, and select ‘Reply to Comment’ from the menu.