If you frequently connect your computer to wireless displays or audio devices, the Windows key + K shortcut provides a quick way to access these connections without navigating through multiple menus. Here’s how:

Open Connect Menu

– Press Win + K to open the Connect menu.

Connect to Devices

– The menu will display available wireless displays, audio devices, and other devices you can connect to.

– Click on the device you want to connect to from the list.

In this second of our ‘Essentials Explained’ series, we explore how e-waste is currently disposed of, what happens to it afterwards, plus various initiatives and strategies aimed at reducing the ever-increasing pile of discarded electronics.

What Is E-Waste? 

Electronic waste (e-waste) refers to any electronic device that has reached the end of its useful life and is discarded. This can include everything from obsolete computers, servers and mobile phones to outdated office equipment like printers, photocopiers and even light bulbs.

The improper disposal of e-waste poses severe environmental and health risks. Many electronic devices contain toxic substances such as lead, mercury, and cadmium which can leach into the soil and water, causing long-term environmental damage. Also, when e-waste is burned or improperly handled, harmful chemicals can be released into the air, posing a threat to human health.

The sheer volume of e-waste (combined with its hazardous nature) underscores the importance of proper disposal methods and the need for businesses to take proactive steps in managing their electronic waste.

How Much E-Waste Is There? 

With the relentless pace of technological advancement, global e-waste generation continues to grow at an alarming rate. In 2023, the world produced approximately 63.3 million tonnes of e-waste. This actually represents a slight increase from the 62 million tonnes generated in 2022. This trend indicates that e-waste is increasing by about 2.6 million tonnes annually and it is projected to reach around 82 million tonnes by 2030!

The UK alone produces approximately 24.9kg of e-waste per person each year, which is significantly higher than the European Union average.

How UK Businesses Can Dispose of E-Waste 

Understanding and managing e-waste is not just an environmental responsibility but also an opportunity to enhance sustainability credentials and ensure compliance with regulations.

Currently, e-waste can be disposed of in several ways, but the most common methods include recycling, landfill, and informal disposal.

In the UK, however, businesses are legally required to dispose of their e-waste in a manner that complies with the Waste Electrical and Electronic Equipment (WEEE) Regulations. Here’s how this process typically happens:

Assessment and Collection 

Businesses first need to assess their electronic waste to determine whether it can be refurbished or if it should be recycled. Items that are still functional can be donated, sold, or refurbished.

For items that need to be disposed of, businesses can arrange for collection by authorised waste carriers. Many IT Asset Disposition (ITAD) companies offer services that include secure data destruction, collection, and responsible recycling of e-waste.

Examples of well-known IT Asset Disposition (ITAD) companies include:

– Sims Lifecycle Services (SLS) – One of the largest ITAD providers globally, with significant operations in the UK.

– Restore Technology – Part of the Restore Group and a leading UK ITAD company offering a full suite of services for IT asset disposal.

– Stone Group – A UK-based ITAD provider that focuses on providing sustainable IT asset management solutions.

– Tier 1 – A UK-based ITAD company with a strong reputation for providing secure and compliant IT asset disposal services.

These are just a selection of some of the bigger names – there are, of course, many more ITAD companies for businesses to choose from.

Data Destruction 

Before any disposal, however, it is crucial for businesses to ensure that all data on electronic devices is securely erased to prevent data breaches. This is often done by ITAD companies that specialise in secure data destruction, providing certification for the process.

Recycling 

Collected e-waste is then transported to authorised recycling facilities. These facilities are equipped to safely dismantle electronics, recovering valuable materials such as metals and plastics. The WEEE Regulations require businesses to ensure that their e-waste is sent to facilities that meet environmental standards.

Some e-waste is exported for recycling under strict regulatory controls, though this is less common due to concerns about environmental and health impacts in destination countries.

Documentation and Compliance 

In the UK, businesses are legally required to dispose of e-waste through authorised channels under the Waste Electrical and Electronic Equipment (WEEE) Directive. This directive ensures that e-waste is properly collected, treated, and recycled, thereby reducing the amount that ends up in landfills.

This means that UK businesses must maintain records of their e-waste disposal to demonstrate compliance with WEEE regulations. This includes documenting the amount and type of e-waste, the method of disposal, and the recycling outcomes. These records are crucial for regulatory audits and to ensure legal compliance. However, compliance can be complex, and as such, many businesses may still be inadvertently contributing to the problem through improper disposal practices.

Reuse and Refurbishment 

An increasing number of businesses opt to refurbish and reuse electronic equipment instead of disposing of it. This not only reduces waste but also cuts costs and supports sustainability goals. Reused and refurbished equipment is often sold or donated, extending the lifecycle of electronic devices. Examples of UK companies offering refurbishment include:

– Envirofone. This UK company focuses on the refurbishment of mobile phones and tablets. They purchase old or unwanted devices, refurbish them to ensure they are in good working condition, and resell them to consumers.

– The Phone Co-op. Part of the Midcounties Co-operative, it offers refurbished mobile phones as part of its sustainability initiatives.

– Techbuyer. A global leader in the refurbishment and resale of data centre equipment, including servers, storage, and networking devices, Techbuyer purchase used IT hardware, refurbish it (to a high standard), and then sell it with warranties.

These are just a few examples, there are many more – the point is that by following these (compliant) steps, UK businesses can manage their e-waste responsibly, thereby minimising environmental impact and ensuring compliance with national regulations

Recycling 

Recycling is the most environmentally responsible option, allowing for the recovery of valuable materials such as gold, silver, and copper. These materials can then be reused in the production of new electronic devices, reducing the need for mining, and conserving natural resources. For example, it’s estimated that one million mobile phones can yield 35,274 pounds of copper, 772 pounds of silver, and 75 pounds of gold!

Only 20 Per Cent Is Recycled 

Unfortunately, despite the potential benefits of recycling, only about 20 per cent of global e-waste is formally recycled. The rest often ends up in landfills or is sent to developing countries where it is informally recycled. This informal recycling often involves dangerous practices, such as burning circuit boards to extract metals, which expose workers to toxic fumes and result in severe environmental pollution.

What Happens to E-Waste After Disposal? 

Once e-waste is disposed of, its journey depends largely on how it has been processed. In cases where e-waste is correctly recycled, it is typically collected by waste management companies that specialise in electronic waste. These companies sort, dismantle, and process the waste to recover valuable materials. Metals like gold, silver, and copper are extracted and sold back into the market, while other components, such as plastics and glass, are recycled for use in other products.

However, not all e-waste is managed so responsibly. E-waste that ends up in landfills can leach harmful chemicals into the environment, contaminating soil and water supplies. Furthermore, e-waste sent to developing countries for informal recycling often results in significant environmental and health risks due to unsafe processing practices, as mentioned.

The Circular Economy 

On the other hand, e-waste that is properly recycled can play a vital role in creating a circular economy. By reintroducing valuable materials back into the production cycle, businesses can help reduce the demand for new resources, minimise environmental impact, and support sustainable development. For example, initiatives like the Royal Mint’s partnership with Excir, a Canadian start-up, aim to recover precious metals from e-waste, demonstrating how innovative approaches can turn waste into valuable resources.

Initiatives and Strategies to Reduce E-Waste 

The growing e-waste crisis has prompted a variety of initiatives and strategies aimed at reducing the amount of electronic waste generated and improving its disposal. These include:

– Government and regulatory initiatives. In the UK, the WEEE Directive has been instrumental in shaping how businesses handle e-waste. This legislation mandates that producers and importers of electronic goods are responsible for financing the collection, treatment, and recycling of e-waste. Also, the EU’s Circular Economy Action Plan promotes sustainable product design and resource efficiency, aiming to reduce waste generation and enhance recycling efforts across the continent.

– Corporate responsibility and business Initiatives. Businesses are increasingly recognising the importance of responsible e-waste management, not only as a regulatory requirement but also as part of their corporate social responsibility (CSR) programmes. As mentioned earlier, many companies now partner with IT asset disposition (ITAD) services, which specialise in the secure and environmentally friendly disposal of electronic assets. These services ensure that e-waste is handled in a way that maximises value recovery and minimises environmental impact.

– Technological and industry innovations. Technological advancements are also playing a crucial role in reducing e-waste. For instance, the Royal Mint’s innovative approach to recovering gold from circuit boards is just one example of how technology can help tackle the e-waste problem. Other innovations include the development of ‘device-as-a-service’ models, which encourage businesses to lease rather than purchase electronic devices, thereby reducing the need for frequent upgrades and disposals.

– Consumer and employee engagement. Engaging both consumers and employees in e-waste reduction efforts is essential. Businesses can run awareness campaigns to educate their staff about the importance of proper e-waste disposal and encourage responsible practices, such as returning old devices for recycling. Also, promoting the use of refurbished or second-hand electronics can help reduce the overall demand for new devices, thereby decreasing e-waste generation.

Looking Ahead – The Future of E-Waste Management 

The future of e-waste management is likely to be shaped by a combination of regulatory pressures, technological innovations, and a growing awareness of the environmental impact of electronic waste.

The ‘right to repair’ movement, for instance, is gaining traction and could significantly extend the lifecycle of electronic devices, reducing the need for frequent replacements and cutting down on e-waste. For example, in 2021, Apple launched its Self-Service Repair program and expanded its Independent Repair Provider (IRP) program globally.

Also, as the circular economy concept becomes more mainstream, businesses will increasingly be expected to adopt practices that minimise waste and maximise resource efficiency.  As sustainability becomes a critical factor in business operations, companies that proactively address e-waste management will be better positioned to meet regulatory requirements, reduce costs, and enhance their reputation.

What Does This Mean For Your Business? 

For UK businesses, addressing e-waste properly isn’t just a matter of regulatory compliance, but is also a critical component of a broader sustainability strategy that can offer significant benefits beyond simply meeting legal requirements. Effective e-waste management has the potential to reduce your company’s environmental impact, recover valuable materials, and strengthen your reputation as a responsible corporate citizen.

In today’s business landscape, stakeholders (ranging from customers to investors) are increasingly aware of the need for sustainability. By adopting robust e-waste management practices, such as partnering with IT Asset Disposition (ITAD) companies or implementing internal recycling programmes, your business can demonstrate a strong commitment to environmental responsibility. This can enhance your brand’s reputation, making it more attractive to eco-conscious consumers and partners.

Responsibly managing e-waste can also unlock financial benefits. For example, by refurbishing and reusing electronic devices, businesses can extend the lifecycle of their IT assets, reducing the need for frequent replacements. Also, ITAD companies often help recover valuable materials like metals from old electronics, which can be resold or reused within your organisation. This not only reduces costs but also contributes to a circular economy, where resources are continuously repurposed rather than discarded.

Staying ahead of regulatory requirements is, of course, important for avoiding fines and ensuring smooth operations. The UK’s Waste Electrical and Electronic Equipment (WEEE) Regulations require businesses to handle e-waste responsibly. By proactively managing e-waste, your business can avoid the risks associated with non-compliance, such as legal penalties or damage to your corporate reputation. Moreover, being compliant also means that your business is contributing to national and global efforts to reduce environmental harm.

Also, as more businesses adopt sustainability practices, those that do not may even find themselves at a competitive disadvantage. By effectively managing e-waste, your business can differentiate itself from competitors who may not be as proactive in their environmental efforts. This can be particularly important when bidding for contracts or partnering with organisations that prioritise sustainability in their supply chain.

Managing e-waste can also drive innovation within your business. For example, exploring new technologies or business models that reduce e-waste, such as device-as-a-service (DaaS) models or leasing arrangements, can open up new revenue streams and enhance your operational efficiency. Additionally, participating in e-waste recycling or refurbishment initiatives can foster partnerships with other organisations, leading to collaborative opportunities that support business growth.

Following in from the last 2 weeks, here are 10 more (final) top iPhone tips / tricks you may not know about that could make your life easier and help you to be more productive:

1. Shift Your Keyboard Left or Right for One-Handed Typing 

If you often find yourself needing to type with one hand, especially while multitasking or on the move, your iPhone has a feature that allows you to adjust the keyboard layout for more comfortable one-handed use. By holding down the globe or emoji icon located at the bottom of the keyboard, you can easily select a left- or right-leaning keyboard. This makes it simpler to reach all the keys with just one thumb. However, note that this feature is only available in portrait mode and may not work if you have enabled “Larger Text” under Settings > Display & Brightness.

2. Pin Essential Conversations in the Messages App 

For business professionals juggling multiple conversations, keeping important threads at the forefront can significantly enhance efficiency. The Messages app on your iPhone allows you to pin critical conversations to the top of your chat list, making them easily accessible. This is especially beneficial when you need to frequently reference discussions with clients, colleagues, or team members. To pin a conversation, simply swipe right on the desired thread and tap the pin icon that appears. This ensures that key conversations remain visible and are not buried under less important messages, helping you stay organised and responsive in your business communications.

3. Use Safari’s Reader Mode for Distraction-Free Reading 

In a world filled with digital distractions, it can be challenging to focus on reading online content. Safari’s Reader Mode is an excellent tool for anyone who prefers a cleaner, more focused reading experience. By stripping away unnecessary elements like ads, buttons and other on-screen distractions, Reader Mode presents only the text and essential images of a web page. To activate this mode, simply tap the “AA” icon in the address bar while viewing a page in Safari and select “Show Reader View.” This is particularly beneficial for lengthy articles or research, allowing you to immerse yourself in the content without interruptions.

4. Swipe to Delete Calculator Entry Mistakes 

The iPhone’s built-in calculator is a handy tool for quick calculations, but errors can happen, especially when dealing with complex numbers. If you accidentally input the wrong digit, there’s no need to start over. Simply swipe left or right on the calculator’s display to delete the last number you entered. This feature is a real time-saver, particularly when performing detailed calculations that require accuracy.

5. Use Volume Buttons as Shutter Buttons 

When you’re trying to capture the perfect photo, especially in situations where stability is key, relying on the on-screen shutter button can sometimes cause the camera to shake. Instead, you can use the volume buttons on your iPhone as a shutter button, which often provides a steadier hand. This trick also works with wired earbuds that have volume controls, giving you even more flexibility to capture the shot exactly as you want it.

6. Use the Files App for Organised Document Management 

For those juggling multiple documents across different cloud services and local storage, the iPhone’s Files app is an invaluable tool. It acts as a central hub, allowing you to access, manage, and organize files from iCloud, local storage, and even third-party cloud services like Google Drive and Dropbox. You can easily create folders, move files between locations, and share documents with colleagues, all from within the app. This feature helps keep your business documents organized and accessible, no matter where you are.

7. Customise Good Vibrations for Contacts 

If you frequently have your iPhone on vibrate mode, you might miss important calls or messages because the vibrations all feel the same. However, you can customise the vibration pattern for specific contacts, so you know who’s reaching out without even looking at your phone! Go to a contact’s settings, tap on Ringtone or Text Tone, and choose from the available vibration patterns or create a unique one. This way, you’ll immediately know if it’s a client, colleague or family member trying to get in touch.

8. Create SOS Contacts for Emergency Situations 

In case of an emergency, having your critical contacts set up as SOS contacts can make a significant difference. Through the Health app, you can designate specific individuals as emergency contacts. To do this, tap on your profile in the Health app, select Medical ID > Edit > Emergency Contacts, and add the people you want notified in an emergency. When you activate the Emergency SOS feature on your iPhone, these contacts will be automatically alerted, along with your current location, which is crucial in times of need.

9. Use Guided Access for Focused Work 

Guided Access is a lesser-known but powerful feature for those who need to focus on a single task without distractions. This tool locks your iPhone into a single app, preventing you from switching to other apps until you disable it. It’s particularly useful for business presentations, reading documents, or any situation where you need to stay focused. To activate it, go to Settings > Accessibility > Guided Access, and then triple-click the side button when you want to use it. This feature helps maintain your attention on the task at hand, eliminating the temptation of multitasking.

10. Set Up VIP Email Alerts for Critical Communication 

In business, ensuring that you never miss an important email is crucial. The Mail app on your iPhone offers a VIP feature that allows you to set up custom alerts for emails from specific senders. By adding key contacts, such as clients or executives, to your VIP list, you’ll receive specialised notifications whenever they send you an email, even if your inbox is overflowing. To set this up, open the Mail app, navigate to the VIP section, and add the contacts you want to prioritise. You can further customise the notification settings by going to Settings > Notifications > Mail > VIP. This tailored alert system ensures that important emails get your attention immediately, helping you maintain prompt and effective communication.

These last 10 in our three-week series of top iPhone tips should help you make the most of your iPhone, boost your productivity, and streamline your daily tasks.

Summer is the perfect time to refresh your Android skills and boost your productivity, whether you’re in the office or on the go. In this second of our two articles on the subject, we’ve gathered together 10 more top tips to help you make the most of your Android device during the sunny season, keeping you efficient, secure, and focused.

1. Use Google Lens for Text Recognition

Quickly capture and digitise text from documents, business cards or signs using Google Lens, saving time on manual data entry.

Open the Google Lens app or tap the Lens icon in the Google Photos or Camera app. Point your camera at the text you want to capture, then tap on the text to select it. You can copy the text to your clipboard, translate it, or search it directly online.

2. Customise Do Not Disturb Mode

Manage interruptions during important meetings or work hours by customising the ‘Do Not Disturb’ mode to allow only essential notifications.

Go to “Settings,” select “Sound” or “Notifications,” then tap on “Do Not Disturb.” You can set schedules for when Do Not Disturb should activate, choose which contacts can bypass the mode, and allow or block certain apps’ notifications. This ensures you’re only disturbed by critical alerts.

3. Use File Sharing with Nearby Share

Quickly and securely share files, links, and other data between Android devices without needing a third-party app.

Open the file you want to share, then tap the share icon and select “Nearby Share.” Ensure both devices have Bluetooth and Location enabled. The receiving device will see a prompt to accept the file, and the transfer will begin. Nearby Share works even when devices aren’t connected to the internet.

4. Set Up App Shortcuts for Faster Access

Access your most-used app functions directly from the home screen using app shortcuts, saving time on repetitive tasks.

Long-press on the app icon on your home screen, and a menu with shortcuts will appear (e.g. composing a new email in Gmail). Drag your preferred shortcut to the home screen to create a dedicated icon for it. This feature is supported by many popular apps, making it easy to jump straight to specific tasks.

5. Use Digital Wellbeing to Monitor App Usage

Keep track of how much time you’re spending on various apps and set limits to ensure you’re not getting distracted during work hours.

Go to “Settings,” select “Digital Wellbeing & Parental Controls,” and then tap on “Dashboard.” Here, you’ll see a breakdown of your app usage. Tap on an app to set a daily limit, after which the app will pause for the rest of the day. This helps in maintaining focus and reducing time spent on non-essential apps.

6. Pin Important Notifications

Avoid missing critical notifications by pinning them to the top of your notification shade, ensuring they remain visible until addressed.

Swipe down to open your notification shade, then find the notification you want to pin. Long press on the notification and select “Pin” or “Keep.” This option may vary depending on your device’s manufacturer, but it ensures important messages or alerts stay at the forefront.

7. Use Android’s Built-In Screen Recorder

Easily create video tutorials, record presentations, or capture gameplay directly on your device without needing third-party apps.

Swipe down from the top of the screen to access the quick settings menu, then tap on “Screen Recorder” (you may need to add it to the menu if it’s not visible). Choose your recording settings, such as audio input, and tap “Start.” The recording will begin after a short countdown, and you can stop it by tapping the notification or the stop button.

8. Enable One-Handed Mode for Easier Use

Make it easier to use your phone with one hand, especially on larger devices, by enabling One-Handed Mode.

Go to “Settings,” select “Advanced Features” (this may vary by manufacturer), then tap on “One-Handed Mode.” Enable the mode and choose how you want to activate it—by swiping down from the bottom of the screen or by double-tapping the home button. This mode reduces the screen size, allowing easier access to all areas of the display with one hand.

9. Manage Permissions for Better Privacy

Control which apps have access to your personal data by managing app permissions, enhancing your privacy and security.

Go to “Settings,” select “Privacy” or “Apps & notifications,” then tap on “Permission manager.” Here, you can see which apps have access to various permissions, such as location, camera, and microphone. You can adjust these settings to only allow apps access when they’re in use or deny permissions entirely.

10. Use the Clipboard Manager to Save Multiple Items

Keep track of multiple copied items and access them later using Android’s clipboard manager, enhancing your productivity.

If your device supports it (such as on Samsung’s One UI or through third-party apps like Gboard), you can access the clipboard by long-pressing in any text field and tapping “Clipboard.” Here, you’ll see a history of your copied items. Tap on any item to paste it, or pin important items to keep them saved even after restarting your device.

Making Life That Bit Easier This Summer …. 

We hope these tips go some way to helping you unlock the full potential of your Android device and make your daily tasks smoother and more efficient, this summer and beyond.

A team of researchers at Stanford University are aiming to improve options for renewable energy storage by working on new technology to enable the conversion and long-term storage of electrical energy in a ‘liquid battery’.

The Issue 

People in California as a state (plus Stanford University and the researchers based there) are looking to transition to renewable fuel, although it is facing some challenges in doing so. For example, solar power drops at night and declines in winter. Furthermore, wind power ebbs and flows and is unreliable. As a result, California has to depend heavily on natural gas to smooth out the highs and lows of renewable power. This means there’s now a strong argument to suggest that new technologies that can store more power for the electric grid are needed.

Currently Lithium-Ion

As highlighted by Robert Waymouth, the Robert Eckles Swain Professor in Chemistry in the School of Humanities and Sciences, “The electric grid uses energy at the same rate that you generate it, and if you’re not using it at that time, and you can’t store it, you must throw it away.” 

However, in California, rather than throw it away, batteries are already used to store electricity for the grid using lithium-ion technologies, e.g. at the Moss Landing Energy Storage Facility. However, due to the need for energy storage at scale, researchers (such as those at Stanford) are searching for systems that can supplement those technologies.

A Liquid Battery 

One such technology being worked on by Waymouth’s Stanford research team is using liquid organic hydrogen carriers (LOHCs) for renewable energy storage.

LOHCs can store and release hydrogen using catalysts and elevated temperatures and, in the future, may be able to function as “liquid batteries,” storing energy and efficiently returning it as usable fuel or electricity when needed.

Isopropanol 

The Stanford researchers have been experimenting with using Isopropanol (rubbing alcohol) and acetone as ingredients in hydrogen energy storage and release systems. For example, Isopropanol (a high-density liquid form of hydrogen) could be stored or transported through existing infrastructure until it’s needed for usage as a fuel in a fuel cell or to release the hydrogen, without emitting carbon dioxide.

For example, as Waymouth says: “When you have excess energy, and there’s no demand for it on the grid, you store it as isopropanol. When you need the energy, you can return it as electricity.” 

Catalyst System Developed To Help 

One challenge in doing this until now has been finding a way to make isopropanol directly from protons and electrons without producing hydrogen gas.

However, Daniel Marron, lead author of the study has, developed a catalyst system that can combine two protons and two electrons with acetone to generate the LOHC isopropanol selectively, without generating hydrogen gas (using iridium as the catalyst).

One key finding in developing the catalyst system was the success of using the relatively inexpensive Cobaltocene, a chemical compound of cobalt, as a co-catalyst in this reaction. The addition of cobaltocene solved the problem by directly delivering protons and electrons to the iridium catalyst rather than liberating hydrogen gas.

More Abundant, Cheaper Catalysts May Be Better 

The hope is now that this greater understanding of the properties of cobaltocene could help scientists develop other catalysts to make the LOHC systems more affordable and scalable. For example, this could mean using more abundant, non-precious earth metal catalysts, such as iron.

Used For What? 

Upscaled LOHC systems could be used to improve energy storage for industry and energy sectors or for individual solar or wind farms.

What Does This Mean For Your Organisation? 

The advancements in liquid battery technology, particularly the usage of Liquid Organic Hydrogen Carriers (LOHCs), represent a significant opportunity for organisations across various sectors. As the push for renewable energy intensifies, the ability to store energy efficiently and on a large scale becomes increasingly critical. For industries reliant on consistent energy supply, this new technology could provide a reliable buffer against the intermittent nature of renewable sources like solar and wind. The potential to store excess energy as isopropanol, for instance, offers a versatile and scalable solution that could reduce dependence on fossil fuels and enhance energy security.

For organisations in the energy sector, especially those managing solar or wind farms, the development of LOHC systems could be a game-changer. These systems may allow for the capture and storage of surplus energy during periods of low demand, which can then be reintroduced into the grid when needed, thus optimising energy production, and reducing waste. Also, the move towards using more abundant, non-precious metal catalysts in these systems could lower costs and make this technology more accessible, opening new avenues for innovation and investment.

This video tutorial explains how you can get more ‘oomph’ from training slides by repurposing them as SEO-friendly blog-posts.

[ Note – To Watch This Video without interruptions, It’s best to download it first ]

Alternatively, you can watch it here (but it may buffer a bit).

Locking your PC when you step away is a simple way to protect your data and privacy. The Win + L shortcut is the fastest way to secure your computer without closing your programs or files. Here’s how to use it:

– Lock Your PC : Press Win + L to instantly lock your screen.

– Unlock Your PC : When you return, simply enter your password, PIN, or use Windows Hello to unlock your computer and resume your work.

Microsoft 365 is packed with numerous apps designed to save time, boost productivity and help you work smarter. Here’s a closer look at some essential (yet often under-utilised) applications that can make a significant difference in your daily workflow.

Planner 

This app is a task management tool that helps teams create detailed plans, assign tasks, and track progress using visual boards and charts. Planner integrates seamlessly with other Microsoft 365 apps like Teams and Outlook, allowing for efficient task management and collaboration across different platforms.

Whiteboard 

Whiteboard is a digital canvas that allows teams to brainstorm, plan, and create together in real-time, no matter where they are located. Whiteboard supports collaboration with tools for drawing, note-taking, and diagramming, enhancing team creativity and productivity

Bookings

This is a great scheduling tool that simplifies managing appointments with customers and clients. Bookings provides a web-based booking calendar that integrates with Outlook to automatically send confirmations and reminders, helping to reduce no-shows and ensuring smooth appointment scheduling. It’s Microsoft’s answer to the popular ‘Calendly’ software.

Microsoft Loop 

This co-creation tool brings together components like tasks, notes, and data from various Microsoft 365 apps into collaborative workspaces. Loop helps teams stay organised and work together efficiently by consolidating all the necessary elements of a project in one place.

Power Automate 

If you’re looking for an automation tool that helps save time on repetitive tasks like data entry, email notifications, and file management, Power Automate could be for you. It essentially connects your apps and services to create automated workflows. Power Automate supports a wide range of triggers and actions, making it highly customisable for various business needs.

Power Apps 

If you need to build custom apps but have a minimal knowledge of coding, Power Apps may be just what you need. Power Apps enables you to create apps that can interact with data stored in various Microsoft 365 apps like SharePoint, Dynamics 365, and SQL Server, thereby providing a flexible and scalable solution for unique business processes.

Microsoft Viva 

Viva could broadly be described as an ‘employee experience platform’ that brings together communications, knowledge, learning, resources, and insights to support your workforce. Viva aims to improve employee engagement and well-being by integrating with existing Microsoft 365 apps and services.

SharePoint 

Although you may have heard the name SharePoint, if you haven’t tried it, you may not realise how versatile and helpful SharePoint can be. This is a platform for creating websites, sharing documents, and collaborating across teams and departments. SharePoint allows for the creation of custom intranet sites and document libraries, which can help streamline information sharing and document management within an organisation. Using SharePoint can therefore help enhance efficiency, reduce duplication of effort, plus ensure that all team members have access to the most up-to-date information, thereby improving overall productivity and decision-making.

Microsoft Forms 

A tool for creating surveys, quizzes, and polls, Forms collects real-time responses and provides analytics to help you make data-driven decisions, making it easy to gather feedback, conduct research, or assess employee or customer satisfaction.

Yammer 

Although now quite an old app (introduced in 2008 and acquired by Microsoft in June 2012), Yammer still reportedly has tens of millions of monthly active users worldwide. This enterprise social networking service facilitates communication and collaboration within your organisation. Yammer enables employees to create groups, share updates, and engage in discussions, fostering a more connected and informed workplace.

Sway 

This digital storytelling app enables you to create interactive reports, presentations, and newsletters. One big advantage of Sway is that it offers easy-to-use templates and design tools that help users create visually appealing content without the need for advanced design skills, making it ideal for sharing information in an engaging way.

Stream 

Introduced to Microsoft 365 back in 2017, Stream is a video service for businesses to securely upload, share, and manage videos. Stream integrates with other Microsoft 365 apps, enabling features like automatic transcription, video search, and embedding videos in Teams and SharePoint, thereby enhancing the way teams can use video for communication and training.

To Do 

As the name suggests, this task-management app allows you to plan your day and keep track of your to-do lists. To Do integrates with Outlook tasks, thereby enabling you to manage all your tasks in one place (which is very convenient) and set reminders and due dates to stay on top of their responsibilities.

Clarity 

This is a web analytics app that provides insights into user behaviour on your website. For example, Clarity offers heatmaps, session recordings, and other analytical tools to help improve user experience and engagement, thereby making data-driven decisions easier and more effective.

Microsoft Lists 

If you need to track information and stay on top of organising work, Lists does just that. Lists helps you to create, share, and track lists with anyone, using templates to get started quickly and customising views and formats to fit the team’s specific needs. It also integrates with Teams for seamless collaboration.

Clipchamp 

This video editing tool enables you to create and edit professional-looking videos with relative ease. Clipchamp offers a range of templates, effects, and editing tools that make video production accessible even to those without extensive video editing experience.

Intune 

Intune is a cloud-based service focusing on mobile device management (MDM) and mobile application management (MAM). This app can help secure your organisation’s data by managing how devices access and share information, ensuring compliance with security policies.

Microsoft Entra ID 

If you need to protect sensitive information and ensure that only authorised users can access critical data and systems, then Microsoft Entra ID identity and access management service can help. Microsoft Entra ID enhances security by managing user identities and access to resources across your enterprise.

How Do You Find and Access Microsoft 365 Apps? 

Accessing the wide variety of apps available in Microsoft 365 is designed to be simple and convenient. The Microsoft 365 app launcher, a grid icon in the top-left corner of the Microsoft365.com page, is your primary gateway. Clicking this icon reveals a menu of all your available apps. If you don’t see the one you need, clicking “All apps” provides a comprehensive list. The launcher also tracks your most recently used apps for quick access.

Many Microsoft 365 apps can also be installed directly on your desktop or mobile devices, ensuring you can use them offline. For desktop applications, visit the Microsoft 365 downloads page to download apps like Word, Excel, and PowerPoint. Mobile users can find these apps in the App Store or Google Play Store, making it easy to access tools like Microsoft Outlook and OneDrive on the go.

Microsoft Teams integrates several Microsoft 365 apps within its interface, enhancing collaboration. By signing into Teams, you can browse and install apps like Planner and Lists from the “Apps” section, allowing seamless use within your team channels and chats.

Also, most Microsoft 365 apps have web versions accessible from any browser, eliminating the need for downloads. Simply go to Microsoft365.com and select the app you need from the homepage or app launcher. These web apps offer functionalities similar to their desktop counterparts, ensuring a smooth experience across devices.

For added efficiency, bookmark the Microsoft 365 login page and frequently used app URLs. Pinning your most-used apps in the launcher also ensures easy access. This way you can maximise productivity with the comprehensive suite of Microsoft 365 apps, whether in the office, at home, or on the go.

What Does This Mean For Your Business? 

The extensive array of apps offered by Microsoft 365 provides many advantages for businesses and individuals. By integrating these apps into daily operations, businesses can significantly enhance their efficiency, productivity, and overall workflow. Applications like Planner and To Do streamline task management and ensure that teams stay on track, while Power Automate eliminates repetitive tasks through automation, allowing employees to focus on more strategic activities.

For businesses, the use of tools such as SharePoint and Microsoft Viva can improve collaboration and information sharing across departments, fostering a more connected and informed workplace. SharePoint’s custom intranet sites and document libraries make it easier to manage and disseminate information, while Viva supports employee engagement and well-being by integrating communications, knowledge, and learning resources.

From a competitive standpoint, Microsoft’s comprehensive suite of productivity apps positions it strongly against competitors and have helped make it the most popular suite of applications for business, boasting some 345 million users worldwide. The seamless integration of these apps within the Microsoft ecosystem provides a unified experience that can be difficult for competitors to match. This integration is further enhanced by Microsoft Teams, which acts as a central hub for communication and collaboration, incorporating apps like Planner, Lists, and Whiteboard directly into its interface.

Since the arrival of AI and its widescale incorporation into many Microsoft 365 apps, this has provided many extra benefits for businesses. AI-driven features in apps like Microsoft Loop and Clarity, for example, provide deeper insights and facilitate smarter decision-making. Clarity’s analytical tools are able to offer potentially valuable insights into user behaviour, allowing businesses to optimise their websites and improve user engagement. AI in Power Automate and other apps also helps create more sophisticated workflows that adapt to the needs of the business, further boosting productivity.

Looking ahead, the integration of AI will continue to evolve, providing even more powerful tools to enhance business operations. Microsoft’s ongoing investment in AI technologies, thanks to very close relationship with OpenAI, should mean that its apps will remain at the forefront of innovation, thereby helping businesses to stay competitive and efficient in a rapidly changing digital landscape.

Following in from last week, here are 10 more top iPhone tips / tricks you may not know about that could make your life easier and help you to be more productive:

1. Use QuickPath for Faster Typing

When you’re in a hurry and need to type out messages or emails with one hand, the QuickPath feature can be a real time-saver. Instead of tapping each key individually, simply swipe your finger across the keyboard to form words. This intuitive method allows you to glide from one letter to the next without lifting your finger, speeding up your typing and making it easier to compose messages on the go.

2. Capture Entire Web Pages with Full-Page Screenshots

Sometimes, you need to save more than just what’s visible on your screen. Whether you’re documenting a long article or capturing detailed web content, the full-page screenshot feature in Safari is invaluable. After taking a regular screenshot, tap the preview thumbnail, then select “Full Page” at the top of the screen. This will capture the entire length of the webpage, allowing you to scroll through and save it as a PDF. You can even crop the content to focus on specific sections before saving or sharing it.

3. Record Your Screen Without Background Noise

When creating a screen recording for a presentation or tutorial, you might not want to capture background noise or your voice. You can easily disable the microphone during a screen recording session by accessing the Control Centre, long-pressing the Screen Recording button, and toggling the microphone off. This feature is particularly useful for creating clean, professional recordings that you can voiceover later if needed.

4. Ensure Your Apps Are Always Up-to-Date

Keeping your apps up-to-date is essential for maintaining security and accessing new features. While your iPhone can automatically update apps, you can also manually force updates to ensure you’re running the latest versions. Open the App Store, tap your profile picture, and swipe down to refresh the update list. If updates are available, tap “Update All” to bring all your apps up to date. This proactive approach helps you avoid bugs and ensures optimal performance.

5. Make Calls with Your iPad Using Wi-Fi Calling

If your iPhone is out of reach or charging, you can still make and receive calls using your iPad. By enabling Wi-Fi Calling on your iPhone, this feature extends to other Apple devices signed into the same iCloud account. This allows your iPad to use your iPhone’s connection to the internet for calls, making it a versatile tool when you’re multitasking or working across multiple devices.

6. Switch to Your Preferred Default Apps

If you prefer using third-party apps like Chrome for browsing or Gmail for email, you can set them as your iPhone’s default apps. This means that links and email addresses will automatically open in your preferred apps instead of Safari or Mail. To change your default apps, go to Settings, find the app you want to set as default (e.g., Chrome or Gmail), and choose “Default Browser App” or “Default Mail App.” This simple adjustment aligns your iPhone with your workflow preferences.

7. Back Tap for Quick Access to Functions

The Back Tap feature on your iPhone lets you assign quick actions to a double or triple tap on the back of your device. This can be a real time-saver for functions you use frequently, such as taking a screenshot, activating Siri, or locking the screen. To set it up, go to Settings > Accessibility > Touch > Back Tap, and choose the actions you want to trigger with each tap pattern. This feature adds a new layer of convenience to your daily iPhone usage.

8. Free Up Space by Offloading Unused Apps

If your iPhone’s storage is getting tight, consider enabling the “Offload Unused Apps” feature. This automatically removes apps you haven’t used in a while, freeing up valuable space while preserving your data. The next time you reinstall the app, all your data will be intact. To activate this feature, go to Settings > App Store, and toggle on Offload Unused Apps. This is especially useful for heavy apps like games that take up a lot of space but aren’t used daily.

9. Teach Siri to Pronounce Names Correctly

If Siri mispronounces names or struggles to recognise certain contacts, you can teach her the correct pronunciation. Simply say, “Hey Siri, learn how to pronounce [name],” and Siri will guide you through the process of correcting her pronunciation. This feature ensures that voice commands and dictations are more accurate, making your interactions with Siri more effective and frustration-free.

10. Retrieve Forgotten Wi-Fi Passwords

If you’ve connected to a Wi-Fi network in the past but can’t remember the password, your iPhone can help. Go to Settings > Wi-Fi, tap the info icon next to the network name, and then tap to reveal the password. This is especially handy when you need to connect another device to the same network or share the password with a colleague. No more guessing or searching through old notes for passwords!

These 10 top tips should help you make the most of your iPhone, boost your productivity, and streamline your daily tasks this summer, and beyond.

Summer is the perfect time to refresh your Android skills and boost your productivity, whether you’re in the office or on the go. In this article, we’ve gathered together 10 top tips to help you make the most of your Android device during the sunny season, keeping you efficient, secure, and focused.

1. Use Voice Commands with Google Assistant 

Boost your productivity by using Google Assistant’s voice commands to perform tasks hands-free, whether you’re driving, multitasking, or simply looking for a quicker way to get things done.

Activate Google Assistant by saying “Hey Google” or by pressing and holding the home button. If you haven’t set up Google Assistant yet, you’ll be prompted to do so by following the on-screen instructions. Once activated, you can use voice commands for various tasks. For example, say “Hey Google, send a text to Pete saying I’m running late,” or “Hey Google, set a timer for 5 minutes.” You can also ask it to search the web, navigate to a location, or even control smart home devices. To make sure Google Assistant is always ready, you can enable “Hey Google” detection in the Assistant settings under “Voice Match.”

2. Encrypt Your Data 

Protecting sensitive business data is crucial, especially if your device is lost or stolen. Encrypting your data can therefore ensure that even if someone gains physical access to your device, they won’t be able to read your files without the decryption key.

To check if your device is already encrypted, go to “Settings,” tap on “Security,” and look for an option like “Encrypt phone” or “Encryption & credentials.” If your device isn’t encrypted, select “Encrypt phone” (or “Encrypt tablet”) and follow the on-screen instructions. Ensure your device is fully charged or connected to power, as the encryption process can take an hour or more. Once completed, your data will be protected, and you’ll need your PIN, pattern, or password to decrypt it each time you turn on your device.

3. Backup Regularly 

Regular backups are essential to prevent data loss in case of a device failure, loss, or accidental deletion.

To back up your Android device, go to “Settings,” select “System,” and then tap on “Backup.” Ensure that “Back up to Google Drive” is turned on. Here, you can see which data is being backed up, including app data, call history, contacts, device settings, and SMS text messages. To customise what gets backed up, tap on “Account” to select the Google account where backups should be stored, then tap on the various categories to enable or disable specific backups. You can also manually back up your data by tapping “Back up now.”

 4. Clean Up With Smart Manager 

Keeping your device running smoothly and efficiently is vital, especially when dealing with large amounts of data or numerous apps. Smart Manager helps you optimise your device’s performance by clearing unnecessary files and managing resources.

Open the “Smart Manager” or “Device care” app from your settings. If your device doesn’t have this app, you can find similar options under “Settings” > “Storage” or “Battery.” In the app, you’ll see options to clean up storage, optimise RAM, and manage your battery life. Tap on each section to view recommendations for cleanup or optimisation. For example, under “Storage,” you can delete unnecessary files, clear cache, and uninstall unused apps. Under “Battery,” you can check battery usage by app and enable power-saving modes.

5. Reduce Battery Drain 

Battery life is a common concern, especially for business users who rely on their devices throughout the day. Reducing battery drain ensures your device lasts longer between charges.

Go to “Settings,” tap on “Battery,” then select “Battery Saver” or “Power saving mode.” You can enable this feature to automatically turn on when your battery reaches a certain level, or activate it manually whenever needed. Also, you can optimise your battery usage by making a few changes such as adjusting screen brightness, turning off location services, and limiting background data for specific apps. In the “Battery” settings, you can also see which apps are consuming the most power and take action, such as disabling or uninstalling power-hungry apps.

6. Plan Events and Tasks Using Calendar 

Staying organised is key to managing a busy schedule and using your Android’s Calendar app can help you keep track of meetings, deadlines, and personal tasks.

Open the “Calendar” app that comes pre-installed on most Android devices. Tap the “+” button or “Create” to add a new event. Fill in the details like the event title, time, date, location, and any guests you’d like to invite. Set a reminder by choosing how far in advance you’d like to be notified. You can also create recurring events by tapping on “Does not repeat” and selecting the frequency. To sync your calendar with your work or personal accounts, go to “Settings” within the Calendar app, select “Manage accounts,” and add any additional accounts you want to sync.

7. Chatting Using ‘Google Meet’ 

Effective communication is essential in business, and alt hough you may have tried Zoom or WhatsApp, you may not know that Google Meet is a really reliable platform for video conferencing and collaboration.

First, however, you’ll need to download and open the “Google Meet” app, sign in with your Google account, and tap “New meeting” to start a session. You can schedule a meeting in advance using the “Schedule in Google Calendar” option, or start an instant meeting. To invite others, tap on “Share invite” and send the meeting link through email, chat, or any other communication app. When joining a meeting, you can control your microphone and camera, and share your screen to present documents or slides. Make sure to test your audio and video settings before starting a meeting to ensure everything runs smoothly.

8. Smart Lock To Stay Secure

Wherever you are this summer, constantly unlocking your device can be tedious, especially in a secure environment. Smart Lock allows your device to stay unlocked in trusted locations or when connected to certain devices.

Go to “Settings,” select “Security,” then “Smart Lock.” You’ll need to enter your PIN, pattern or password to access Smart Lock settings. Once inside, you can choose from different options like “On-body detection,” which keeps your device unlocked while you’re carrying it, “Trusted Places” that unlock your device when you’re at a specified location (e.g. home or office), and “Trusted devices” that keep your phone unlocked when connected to a specific Bluetooth device like your car or smartwatch. Set up the options that best suit your needs to reduce the hassle of repeatedly unlocking your device.

9. Use Focus Mode to Minimise Distractions 

In a busy work environment, staying focused is crucial. With this in mind, Android’s Focus Mode can help you minimise distractions by pausing apps that might interrupt your workflow, allowing you to concentrate on the tasks at hand.

To enable Focus Mode, go to “Settings,” select “Digital Wellbeing & Parental Controls,” then tap on “Focus Mode.” You’ll see a list of apps that you can pause. Select the apps that tend to distract you the most. Once you’ve selected the apps, you can turn on Focus Mode immediately or schedule it for certain times of the day. When Focus Mode is active, the selected apps will be greyed out and won’t send notifications, helping you maintain your focus. You can also set up “Take a break” intervals if you need a quick break from Focus Mode.

10. Need To Multi-Task? Use Multi-Window 

Multitasking can be a challenge but it’s often necessary in business, and the Multi-Window feature lets you run two apps side by side, making it easier to juggle tasks like referencing documents while emailing.

To use Android’s Multi-Window feature, start by opening the first app you want to use. Then, swipe up from the bottom of the screen and hold to open the recent apps menu (on some devices, this might be a button press). Tap the app’s icon at the top of its preview and select “Open in split-screen view.” You’ll then be prompted to choose a second app from the list of recently opened apps or your app drawer. Once selected, both apps will display simultaneously on your screen, with a divider that you can drag to resize the windows as needed. This feature is ideal for comparing data, responding to messages while referencing documents, or watching a video while taking notes.

Making Life That Bit Easier This Summer …. 

These Android tips are designed to enhance your efficiency and make your business life a little easier. By incorporating these tricks into your daily routine, you’ll be well on your way to mastering your Android device. Stay tuned for next week where we’ll have 10 more top summer Android tips for you.